You are currently viewing Trello: The ultimate tool to increase team productivity

Trello: The ultimate tool to increase team productivity


Trello is a web-based project management tool that helps teams organise and prioritise their work. It is a highly visual tool that uses a “board” interface where tasks are displayed as cards and organised into columns. Trello is designed to be easy to use and accessible to teams of all sizes and skill levels. In this article we will explore the features of Trello and how it can help teams work more efficiently and effectively.

Simplifying task management

One of the key benefits of Trello is the simplification of task management. With Trello, teams can create boards for specific projects and add tasks as cards. Each card can be assigned to a team member, given a due date and colour-coded tag to indicate status. This way, teams can easily track what needs to be done, who is responsible for it and when it is due. Trello also allows teams to add comments and attachments to cards, which facilitates collaboration and information sharing.

Visualise progress

Another benefit of Trello is the ability to visualise progress. With Trello, teams can create columns on their whiteboard to represent different stages of a project, such as “To Do”, “In Progress” and “Done” When tasks are done, they can be moved from one column to another. This gives teams a clear, visual representation of the project’s progress. In addition, Trello allows teams to add checklists to cards to track progress on specific tasks.

Collaboration and communication

Trello is also a great tool for collaboration and communication. Teams can share boards with each other so that everyone can see the progress of a project. In addition, teams can use Trello to add comments and attachments to boards, making it easier to collaborate and share information. In addition, teams can use Trello to assign tasks to specific team members and set due dates, making it easy to hold team members accountable for their work.

Integration and automation

Another great feature of Trello is the ability to integrate it with other tools and automate certain tasks. Trello has a wide range of integrations, including popular tools like Google Drive, Slack, Evernote and Notejoy. This allows teams to connect their other tools to Trello and automate certain tasks, such as creating cards from emails or creating a checklist from a Google document. In addition, Trello has a power-up marketplace where teams can find new integrations and add them to their boards.

Pros and Cons


  • Responsive Web Design – As online consumers, we appreciate responsive web design, and we’re sure you do too. For this reason, we have ensured that all elements of the website are optimised for desktop, tablet and smartphone use.
  • Trello’s pricing structure is transparent and easy to understand. For example, for $25 per month, you can add an unlimited number of users to your account, giving you access to a wide range of features.
  • Trello always keeps track of your notifications, so you don’t have to worry about missing important tasks. Every time a task is removed, commented on or updated, you’ll receive a notification. Of course, if you’re a mobile user, you’ll also receive a push notification.
  • No more ridiculous notes – Did you know that many of us misplace notes and forget what the note refers to? With Trello, that’s no longer a problem; those pesky pieces of paper become superfluous in no time.
  • Real-time – Updates are instantaneous, so multiple team members can work on different aspects of a project at the same time. This ensures that no one falls behind
  • Following the Kanban system – The Kanban method was introduced by Toyota in the 1950s to facilitate a smooth development process. By using boards and cards, tasks can be broken down into smaller parts to make it easier to manage the schedule.


  • Data access is an issue for Trello, other SaaS tools and really any software that relies on the internet. While we live in an age where internet access is becoming more universal, there will always be a time when you cannot access data due to a problem with the internet.
  • Although Trello can shop a number of attachments, these attachments are limited to 250MB per upload if you’re a Gold member. If you’re a standard member, you can only upload 10 MB per upload.
  • Comments – There is a common issue with Trello where you cannot edit a comment after it has been published. Once a comment has been published, only the option to post a new comment is available.


Trello is an incredibly powerful tool that can help teams work more efficiently and effectively. Its visual interface, collaboration and communication features, and integration capabilities make it an ideal tool for managing projects and tasks. Whether you are leading a small team or working on a large project, Trello helps you stay organised and on track. By integrating Trello into your workflow, your team can work more productively and achieve more in less time.